Alpecca · for mine contractors and builders
Your foremen WhatsApp a photo of each signed timesheet, job card or delivery note. By 7 the next morning your office has one checked sheet per mine order or site, with missing signatures, hours that don't add up and short deliveries marked red. Month-end invoice lines ready, nothing typed.
Why it matters
One missing signature or order number and the month-end invoice comes back, and the money waits another cycle. On a building site, a short delivery that nobody spots is paid in full. The paper is the only record, and it is checked too late.
How it works
At the end of the shift, one photo of each signed sheet or delivery note on WhatsApp.
Names, machines, times, hours, metres, order numbers and signatures, checked against each other and against the order. A person checks every red row.
One tab per mine order or site, in Excel: what is ready to invoice, and what is held back and why.
What it looks like
| Sheet | Mine order | Person or machine | In | Out | Hours or metres | Mine signed | Check |
|---|---|---|---|---|---|---|---|
| Day sheet 27 Oct | PO 4500218733 | Excavator CAT 336 (EX-04) | 06:00 | 18:00 | 10 + 2 | yes | ok |
| Day sheet 27 Oct | PO 4500219104 | Dump truck 773 (DT-09) | 06:00 | 15:00 | 10 + 1 | yes | 06:00 to 15:00 is 9 h, but 11 h are written |
| Day sheet 27 Oct | PO 4500219104 | Water cart (WC-01) | 07:00 | 17:00 | 10 | NO | not signed by the mine's supervisor |
| Drill report 26 Oct | WO-2611 | RC rig 2, holes 114 to 116 | 93.5 m | yes | ok | ||
| Crane sheet 27 Oct | PO 4500219260 | Liebherr 60t, mill liner change | 07:00 | 17:30 | 10 + 0.5 | yes | ok |
Sample rows from made-up sheets. Your sheet also carries the date, site, activity and the photo, plus a tab per order showing the hours ready to invoice.
Who it is for
Contractors whose crews or machines work on mine sites (drilling, load and haul, plant and crane hire, maintenance, fabrication), and builders whose foremen send delivery notes and labour sheets back from site. If your work stays in your own workshop, this is not for you.
